What strategies did you use to review the meeting minutes to ensure the development presented a true and accurate move into of the discussions that occurred during the meeting?
* Read c befully
* Confirm any details you are unsure of
* Check/refer to notes taken from meeting
* Complete a spell out/grammar check
Detail the outcomes of your review regarding the accuracy of the information, recite and grammar and the make use of the template.
Area| Review summary|
Accuracy of information| Information accurately represents the meeting content.|
Spelling and grammar| When handwritten spelling/grammar mistakes are easy to make.When using a computer a spell/grammar check should be used to ensure spelling/grammar is correct|
Correct use of template| Yes|
Distributing meeting minutes
bring up how you will distribute these meeting minutes and why you be in possession of chosen this method
Meeting should be distributed as soon as possible to all participants and related parties this can be do either via hard (paper) replicate or email. Where practicable I would use email as this is better for the environment.
Storing meeting minutes
nominate how you will store these meeting minutes and why you ache chosen this method.
* Allow for restricted access to sensitive material
* leaden (paper) copy on shoot down
* Electronic copy either CD/USB/email/HDD
* Store with quick easy reference file names e.g. a folder for meeting minutes with a file name of what the meeting was about and date OH& group A;S meeting minutes 16-05-2012
* Minutes must be kept for specific amount of time for legislative reasons. industry specific timeframes and topics. Usually seven years.
I would store the meeting minutes electronically as this is more environmentally gracious as more and more offices have a gullible policy. However, I would also keep one hard (paper) copy on file for quick reference.
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